Campus 电子签名 Guidelines

Adobe Sign是一种自助服务工具，它允许校园的指定成员创建和发送用于签名的电子文档. 使用Adobe Sign, designated employees can upload an electronic document and send it out for signature. The secure signature is performed using each recipient's Campus Account. 这些指导方针描述了在大学业务中使用Adobe Sign时的推荐做法，以及必须避免的做法，因为它们会给校园带来不必要的风险.

范围

This document applies to anyone using a 基督教社会联盟DH account with Adobe Sign, regardless of where documents were initiated (i.e. on or off campus) or from what device the documents were initiated. Use is subject to these requirements and to the campus User Responsible Use 政策

目的

该标准的主要重点是鼓励适当和可接受地使用Adobe Sign企业资源, consistent with 基督教社会联盟DH core mission and institutional priorities.

指导原则

电子签名

• Contracts: All contract signatures at 基督教社会联盟DH are subject to the University’s Contract Authority. 请确保作为签名者添加到工作流的人员在其授权范围内操作 contracts and agreements.
• 学院院长和系主任必须有一份被授权签字的员工名单，以及每个人的授权范围.
• 信息安全办公室将对所有员工进行年度访问审查. Adobe Sign帐户申请人(院长/人力资源联络员/资源经理/辅助机构的IT联络员)应审查授权签署人名单，并确定对拥有Adobe Sign帐户的员工/教职员工的需求.
• 所有具有通过Adobe Sign发送文档能力的指定员工都应谨慎使用此特权! 我们建议在发送第一个文档之前查看校园知识库中的Adobe Sign文档.

形式:

• 表格所有权:每个校园表格(和相关流程)都由信息技术管理. Do not assume a form may be handled via Adobe Sign without first confirming with IT. IT owns the forms; however, the content of the forms belongs to the respective department. 要更改表单，需要联系IT并提交更改请求.

工作流程:

• Adobe Sign用于路由和签署文档，不用于长期保存文档.
• 学院/院系必须按照文件保存政策保存完整执行的文件. For long term record retention using Campus Enterprise Dropbox is preferred.
• 只有在授权工作流而不是实际签名的情况下，才批准签名的授权.
• Adobe Sign has been approved for internal workflow and e-signature collection. (目前没有其他形式的电子签名被批准用于大学业务.) Should a department wish to use Adobe Sign with any third-party vendor/signers, please contact Contracts and Procurement before uploading and routing documents. 通过Adobe Sign发送文档时，获得第三方供应商的批准非常重要. 请在上传文件之前与供应商联系，以验证他们不要求文件具有“湿”签名.

签署者

• 任何被授权代表大学签署协议并选择通过Adobe sign签署协议的员工都必须使用您的基督教社会联盟DH用户名签署协议. 个人或非csudh Adobe Sign帐户不得用于代表大学签署协议.
• A signer always has the option to print the document, "wet" sign it and return a hard copy to the sender, instead of agreeing to sign a contract through Adobe Sign.
• 签字人不得将签字权委托给没有签字权的人. In order to maintain the security of Adobe Sign and all other 基督教社会联盟DH services, never share your username and password.
• 请将个人Adobe Sign帐户与基督教社会联盟DH颁发的Adobe Sign官方帐户分开. 通过您的基督教社会联盟DH电子邮件地址和您的基督教社会联盟DH密码可以访问基督教社会联盟DH的Adobe Sign帐户.
• Your electronic signature, with Adobe Sign, is a legally binding signature.
• Under the university's Contract Signature Authority, 执行合同的大学官员负责维护完全执行的合同, including all attachments, in a manner consistent with the university's Record Retention 政策. 执行合同的大学官员还负责维护通过Adobe Sign获得的任何电子签名的记录. These records must be maintained outside of Adobe Sign. The university will purge any complete documents after 90 days. Adobe Sign用于执行路由和签名，而不是用于长期保存文档. Employees may use Campus Dropbox to archive your signed forms and documents.

发送方

• Adobe Sign发送者必须在通过Adobe Sign发送文档之前审查培训.
• When creating simple workflows through Adobe Sign, 发件人有责任核实与学校事务有关的合同或货币协议的所有签署人都有签署权.

数据保留

As long as your Adobe Sign account is active, the unsent documents in your account will be stored in Adobe Sign indefinitely. Completed documents will be stored for 90 days after the date of completion, then they will be removed from the system.

It is recommended that you download and save your documents to campus Dropbox. Once envelopes are moved to the deleted folder, they are purged at midnight the same day and cannot be recovered.

合法性

There are two common terms used when discussing electronic signatures:

• 签名是一个人在电子交易中证明其意图的过程.
• 数字签名是包含与电子签名相关的关键细节的加密技术. (Certificate Authority 服务 are not available at this time.)

在基督教社会联盟DH, 电子签名是具有法律约束力的记录，而数字签名是帮助验证交易真实性的基础技术. 看到 What is an electronic signature? as defined by the California Secretary of State.

基督教社会联盟 RELEASE OF LIABILITY must be sent to campus counsel for approval and signage.

Under California law, an "electronic signature" means an electronic sound, 象征, 或附属于或逻辑上与电子纪录相关联，并由意图签署该电子纪录的人执行或采用的程序. 统一电子交易法(UETA)授权在加利福尼亚州各方之间的交易和合同中使用电子签名, including a government agency. 目前使用的最常见的电子签名形式之一是每年数百万人在纳税申报表上签名. 国务大臣通过的数字签名法规不适用于电子签名的定义或使用，因为它们受UETA(民法典第1633条)的管辖.1 - 1633.17).

• Federal law also recognizes eSignatures as legally binding.
• For questions regarding the legality of e-signatures via Adobe Sign, visit Are electronic signatures legal?
• For information on Adobe Sign security, visit 安全 and infrastructure.

一级数据

Adobe Sign is not approved for use with Level 1 data. 为了限制大学的责任，所有完成的文档将在完成后90天从Adobe Sign服务器中清除. 路由完成后，您仍然需要负责地将完成的文件安全地存放在校园内.

基督教社会联盟 Electronic and Digital Signatures 政策

基督教社会联盟 Electronic and Digital Signature Standards and Procedures, 8100.S01

基督教社会联盟 Dominguez Hills Administrative 政策 E-Signature Requirements